Cashbook is the heartbeat of every Indian shop — the difference between the drawer count at close of day and what the books say tells you if the day went well. SaathiX ERP keeps cash and bank ledgers separate, records every movement with a category, and reconciles bank statements without spreadsheet gymnastics.
01Cash vs Bank
Under Dashboard → Cashbook you see every cash movement — sales received in cash, expenses paid in cash, cash withdrawn from the bank or deposited to it. Bank entries live under Dashboard → Bank, one screen per bank account you added in Settings → Bank.
02Payment received / made
From Dashboard → Payments, click New Receipt (money in) or New Payment (money out). Choose the party, the mode (cash, UPI, card, cheque, NEFT/RTGS/IMPS) and the amount. If receipt is against specific invoices, tick them from the invoice picker — outstanding balances update instantly.
03Split payments
A common retail case: customer pays Rs. 2,000 in cash and Rs. 5,000 by UPI on a Rs. 7,000 bill. In the invoice payment strip enter both amounts against their respective modes; SaathiX ERP creates two receipt entries, one to Cash ledger and one to the correct bank ledger.
04Bank statement import
Under Dashboard → Bank → Reconcile, upload a CSV, XLS or PDF statement (we support the 12 largest Indian bank formats natively). SaathiX ERP matches each statement line to an existing book entry using amount, date and narration; unmatched lines can be booked as receipts, payments or transfers in a single click. When every line has a green tick, click Mark Reconciled to lock the period.
05Petty cash and cash-in-hand
For businesses that maintain a separate petty cash float, add it as a second Cash ledger in Settings → Bank. Transfers between Main Cash and Petty Cash are recorded via Dashboard → Transactions → Contra Entry.